I like rituals. I like ceremonial things. I like routine and structure. For this reason, so much of the interaction between a physician and patient appeals to me. The acquisition of the History of Present Illness, the recording of the Past Medical History, and the head-to-toe Physical Exam look the same in almost any institution. Documentation varies in method, but not in substance—the SOAP note following a patient encounter has the same format whether dictated, hand-written, or typed. The traditions of Pre-Rounds, Table Rounds, Morning Rounds, and Grand Rounds have been preserved by time, and the Patient Presentation that occurs during rounds will always be an art form.
Just as the clinics and wards have their traditions, so does the operating room. The Morning Scrub; the Gowning and Gloving of the physician, resident, and student; the sterile Preparation and Draping of the patient…and then my favorite: the Time-Out. It’s hard for me to pin-point why I like it so much. The Time-Out is simply a tradition where we take a break between the completion of preparations for the case and the first incision, in order to discuss the patient, the staff, the procedure, and any concerns. It’s when we take a few seconds away from all of the standardized procedures to remember why we’re here in this operating room at this specific time with this specific human being draped in blue. It’s an opportunity for every person present to be acknowledged by name and purpose, and a time for anyone to express concerns about any aspect of the operation. It’s designed for the safety of the patient to make sure all participants in the operation are on the same page—but I like it because it is sometimes the only thing about a case that differentiates it from the one before and after it. For those brief moments, we mention specifics about our patient—the name, age, sex, and relevant medical concerns. After that, it’s just another laparoscopic cholecystectomy or just another appendectomy, either of which look a whole lot like the ones we did before and the ones we will do again. The Time-Out is a tradition that itself fights against the monotony of tradition—it makes an operation a personal, individualized event.
As beautiful as traditions and standard procedure are, sometimes they are not possible. Sometimes we improvise. Recently, a child with aspiration pneumonitis and resulting multi-organ failure began to rapidly desaturate in the pediatric ICU. The operating room staff quickly mobilized and moved upstairs—the child was too unstable for transfer down to the OR for a procedure that would provide a detour pathway for her blood to receive oxygen since her lungs weren’t doing the job, even on full ventilator support. So we brought the operating room to her. Her parents and siblings stood by her bedside while pediatricians, surgeons, nurses, technicians, and students filled the room. I counted 33 people in the room. Her well-worn blanky sat draped on the arm of a chair next to her hospital bed. There were fast food bags stuffed in the trash can by the door. This looked nothing like an operating room, yet here we were.
The unconscious toddler’s father looked up for a moment and freed his hands from the strawberry blonde ringlets he had been running his fingers through while the room filled. He pulled his two older daughters aside. “This is the real deal,” he said. “This is the last thing they can do to save her. Do you understand?” They nodded. “You have to be strong for each other. You have to be strong for your mom. Can you do that?” They nodded again, tears silently pouring down their faces. “Go get some food, and your mom and I will find you in a few minutes,” he finished. They left the room, and he returned to the bedside to tear his wife away from her little girl. That exchange between a man and his daughters stuck with me. This is the real deal…you have to be strong for each other. A Time-Out. A purposeful moment for refocusing in the midst of high-speed chaos. Our own Time-Out followed closely behind. Once the parents had left the room and the sterile field had been created, the nurse called out our tiny patient’s name, her medical record number, her sex and her age. She stated the name of the procedure we were performing and the names of the staff members performing it. At the end of the Time-Out, instead of asking “Are there any concerns?” she simply said, “Of course, concerns are many. This concludes our Time-Out.”
That little girl is still alive. Every day we check on her multiple times. Every day, new concerns arise. One day, complications in her care led to somewhat of a debate between critical care physicians and the surgery team about what the next best step in her management would be. Four doctors circled up in her room, discussing the little girl as if she were a malfunctioning monitor, and not a tiny person whose vital signs were being read by one. “We have to get her sats up so we can turn the ventilator settings down—her lungs need to rest or this whole thing was pointless,” one said. “Yes, added another, but you’re not going to like any of the numbers on that screen if she has a stroke during the procedure.” They continued…”She’s too sensitive to tolerate anything else right now. She’s in multi-organ failure.” I heard her mother gasp to hold back a sob.
I walked over to her parents, knowing they had heard every word. A wall behind them was decorated with pictures of a lively young girl who looked so different from the one who had been in a medically-induced coma for days. “I love looking at all these pictures,” I said quietly from behind them. I was surprised when they turned suddenly to face me. They beamed as they told me the story behind every one of the photographs. They were relieved for the distraction that I offered…relieved to have a reason to stop listening to the conversation about their daughter’s medical problems and to tell someone about who she is instead. It was another Time-Out, and I was thankful that they took the opportunity to focus on the child they were fighting for, even when it looked like they might be losing the game. They soon left to eat, and their departure was followed by our own Time-Out and another procedure to improve the flow of her blood as it bypassed her lungs. It was successful, and her vitals are improving as her lungs are resting. There are likely still more Time-Outs available for this family—and they will likely need to use them in coming days and weeks.
For another family I encountered recently, there are no Time-Outs left. Their teenage son attempted suicide and was ultimately successful. His parents blame themselves. His young siblings don’t understand. We didn’t even get our own Time-Out when we were fighting for the life that he didn’t think was worth fighting for—we don’t in cases like that when we’re racing against the clock with monitor alarms sounding all around us like referee whistles and onlookers’ foghorns and scoreboard buzzers. Game over. I can’t stop thinking about it.
So I’m thankful for OR Time-Outs. They are simultaneously a part of this process and a break from it. They can bring focus where there is chaos. They increase the safety of our patients. They remind us of who our patients are and of what we’re doing with them. And outside of the operating room, I know that families have their own versions of Time-Outs. They encourage each other to stay strong. They know the person we’re operating on better than we ever will, and they can sometimes only survive the intensity of this whole process by dwelling on who that person is, not on the medical problems that threaten to overwhelm them. They are there for each other, helping each other maintain sanity even when the odds are stacked against them.
Now for my own Time-Out: I bought my daughter a sprinkled donut with hot pink icing and chocolate milk on my way home from work this morning, simply because I’m glad she’s alive. If we’re blessed with healthy families (and jobs where we don’t work too many weekends), we have a total of something like 1000 Saturdays to spend with each of our kids from the time they’re born until they leave for college. That’s not a big number, and the game could change at any time and leave us with a smaller one. I know that we’re only given so many Time-Outs, and none of us can know exactly how many. Like a suspenseful football game, lives can change in an instant. Team members can be benched, the margins can close, and there may be no more chances to be coached or refocus or change plans. So right now, in this moment, I remember who I am: First, a wife; then, a mother; then, a student and a friend. I remember who’s in the game with me—my husband, my two little girls, my extended family, my patients and colleagues and friends. I remember my value and my purpose in serving those beside me, and I commit to do it well so I have no regrets when the final buzzer sounds. I examine my heart and my life’s work, identify concerns, and address them appropriately. This has served as a lengthy Time-Out for me, and I hope it has for you, too. Now get back in the game. In the words of the OR circulating nurse, “This concludes our Time-Out.”